My location independent law office protects you. Why? Very recently the law firm of a very close friend suffered disaster. For some unknown reason, one of the exterior walls of the office building cracked and the bricks crashed into the street. True to form, the local city government jumped into action. They posted signs on the doors condemning the structure, and strung police tape.
I saw one of the partners of the firm when they were trying to make the bulging wall safe. I asked him if he had an offsite backup of his computer files. His response was, “it took us all night, but we got all the filing cabinets out.” Incredulous, I said, “what about the computer drives?” He said, “the computers are all still in there, why?” The wall started falling. Today the last of it came down in demolition.
The most valuable hard asset a modern law office like Balena Law Firm has is the data on computer drives. You know, my stuff and all the stuff you give me to file your bankruptcy. I learned this first hand when my backup stopped working just as one of my computers had its own disaster. Liquid spilled into a laptop three years ago. The motherboard fried right before my eyes. Suddenly a $1,700 computer was history. Fortunately the disk was not damaged, and all my client files and financial data were safe.
After that brush with disaster I needed to find ways to protect my personal data and your files. What else could possibly go wrong? How about:
- Building collapse
- Man-made shut down
Man made disaster can be as simple as an office break in, or as complex as a terrorist attack. The New York City attack on 9/11 led a friend to rethink how his firm is organized to become a location independent law office. He teaches other lawyers. I am his student. I learned to take advantage of the cloud based technologies available to everyone. The basic theme is to make my law practice as location independent as possible.
I saw one of the attorneys from that office building collapse a few weeks ago. I asked him where they are located now. He said, “in our homes, and it’s rough.” Unlike that Elyria law firm, I am now completely untethered. Even though I practice in a brick and mortar office, I can just as easily operate from anywhere there is an Internet connection. I do not even need to be in the same location as my secretary.
- My telephones are through Grasshopper, an Internet Phone Service. I can set up Nancy’s and my cell phones as office extensions. You will never know we are in different locations.
- My fax is online through Ring Central.
- All of the files are scanned and stored in the cloud in Dropbox. Totally paperless. Effective as off site back-up as well.
- The firm email is hosted by Google Apps.
- Practice management, scheduling and billing are online with RocketMatter.
Balena Law Firm is now not only paperless, but it is a totally location independent law office. That means that unlike other Lorain County bankruptcy lawyers, I have done the work and taken the steps to keep the papers you entrust to me always accessible, and easily available. Come hell, high water, snow, or falling bricks.